Resources

1. Begin with a call to the center of your choice.

2. Then, you will complete an initial inquiry form to get the latest information for ABA coverage with your policy.

3. Next, our Board Certified Behavior Analysts (BCBAs) will request an authorization to assess your child to determine the amount of services needed and create an individualized treatment plan to accompany the comprehensive authorization packet.

4. The packet is sent to your primary physician for signature and then to insurance for final approval.

5. As soon as we receive approval, we will begin ABA therapy for your child and regular parent meetings (every 4-6 weeks). We work as a team from start to finish!

Call your local center for more information.

Circle City ABA accepts most private, fully funded, and self-funded insurance plans. We also accept Medicaid, AHCCCS, IowaHHS, GAMMIS, NEDHHS, grants, and state funding such as Children’s Special Healthcare Services. We offer private-pay options. Our team helps families blend and use additional funding sources to reduce out-of-pocket costs. If you have questions, our friendly intake team is ready to help.

Yes, we accept Tricare, Medicaid, and the Medicaid variations in each state we serve, including AHCCCS, IowaHHS, GAMMIS, and NEDHHS.

Contact our professional Admissions team. They will guide you through every step of the insurance and enrollment process. We also work with families to find multiple funding options to reduce costs.

At Circle City ABA, we prioritize safety above everything else. Before opening our centers, we plan and prepare for safety measures. We conduct regular safety maintenance, updates, drills, and training to ensure our centers remain safe for everyone. For example, we lock our centers to permit only known guests inside. We also conduct regular fire and emergency drills and external safety audits by local fire departments and other service providers. For additional safety, we use cameras.
We ensure our clients’ safety by conducting national background checks for all employees, along with initial and random drug screenings. Our team also checks equipment, toys, buildings, and materials daily and quarterly.
If any safety concerns arise, staff members report them to their direct supervisor, and parents bring theirs to the Center Operations Director or their assigned BCBA. We address all safety concerns promptly and send them to the Director of Operations or the Regional Clinical Director for review.

A child will be assigned to an AM and a PM therapist if they are full-time. When therapists are out for the day, a therapist on the same team who knows the child will work with the child. If a child is prepared to work on responding to new people, we assign them to a new therapist in the AM or PM. The BCBA will discuss any planned changes in monthly parent meetings. Furthermore, our online data collection system, Rethink, offers a parent portal that allows parents to view in real time who is working with their child and the targets being worked on.

The initial therapist training includes 40 hours of modules with shadowing opportunities between modules. The BCBA assigned to the new staff will provide ongoing training for each assigned client and continuous feedback and assistance. In addition, Circle City ABA offers continuous training levels to provide professional development and deeper knowledge of ABA.

The 40-hour modules take place in the first two weeks of employment. The ongoing training is daily or weekly as needed. Registered Behavior Technicians receive 5% of their scheduled hours as supervised time by their BCBA.

Registered Behavior Technicians receive 5% of their scheduled hours as supervised time by their Board Certified Behavior Analyst (BCBA).

Every ABA session is individualized for every client.  Therefore, no two are the same.

The BCBA determines goals through an initial assessment, which creates an Individual Treatment Plan for each client. Caregivers also complete parent interviews, biopsychosocial documents, and reinforcer profiles to understand their goals and history of services, education, medical, and other client needs.

Do you consider input from parents? We see parents and caregivers as the “experts” of their child. Therefore, we insist on ongoing feedback, participation, and family communication. Circle City ABA creates a team for the child with our staff (BCBA, OT, SLP, RBT), family, educators, medical professionals, and any other service providers to deliver excellence in a comprehensive treatment package that facilitates appropriate transition planning.

Although assessments are typically conducted every six months, BCBAs continually update treatment plans, provide Behavior Consultation, and regularly assess needs and goals.

Formalized and standardized assessments are initially used to gain a baseline of strengths and deficits and then for ongoing evaluation to develop the next set of goals. We select ABA Therapy assessments based on each client’s age and skill level.

We provide part-time and full-time services for ABA therapy, Behavior Consultation, OT, and Speech (when a position is filled). Only some of the children we assess will require full-time care. The BCBAs will determine the medically necessary treatment for the individual’s best outcomes and progress.

Parents will schedule parent meetings at the center every 4-6 weeks with their assigned Board Certified Behavior Analyst (BCBA). Reviewing progress and ongoing needs across ABA Therapy environments is critical. Therefore, this is a great time to collaborate, plan, and connect as your child’s biggest cheerleaders.

At Circle City ABA, we insist on parent/guardian participation because it is the best way to generalize progress from the center to home, school, and the community.

Board Certified Behavior Analysts (BCBAs) will recommend the best environment for your child to receive ABA Therapy services. For some, it is our excellent state-of-the-art autism center. For other children, a combination of school/center, home/center, or other service options depends on individual needs, funding source requirements, and limitations.